Location, Travel & Reimbursement


The Westin Alexandria
400 Courthouse Square
Alexandria, VA  22314

Post workshop travel reimbursement will be processed and issued by Rice University.

In order to process your travel receipts as quickly and efficiently as possible, please provide the following by June 4th, 2018:

  • Full name and address to mail your reimbursement payment

  • Travel ticket showing payment

  • Receipts w/ total paid & date

  • If you are submitting amounts you do not have a receipt for please include a filled out Missing Receipt Affidavit

  • Summary of amount requested

Email or Mail to:
Rice University
c/o Sara Bradley
11517 Hickory Cluster
Reston, VA 20190
Please contact Sara Bradley with any questions.

The Westin Alexandria location is just five miles from Reagan National Airport (DCA), under half a mile from the National Science Foundation and eight miles from Washington, D.C.

Room Reservation
A reservation has been made for you at the Westin Gateway in the workshop block of rooms under your name with Check In: 5/13 and Check Out: 5/15 unless you have confirmed differently.  If you need to make any adjustments to your arrival or check out times, please contact workshop coordinator, Sara Bradley. The workshop has a block of rooms reserved that the main reservation desk folks can not access until the check in date.

Please make your own travel arrangements to Alexandria, VA and send the itinerary showing ticket price to Sara Bradley. Also, please make air/ground transportation reservations as early as possible to take advantage of lower fares. Federal travel restrictions apply (coach/economy only). OVERSEAS TRAVELERS: Fly America Act rules apply.

Reagan National Airport (DCA) is the most convenient airport to The Westin Alexandria (8 miles away) and is on the DC Metro. The Westin is 3 longish blocks (.4 miles) from the King Street Metro Station.  Dulles Airport (IAD) also serves the area and is a 45-60 minute cab ride away.
Click here for more details on getting to The Westin Alexandria. 

Other Considerations?  Please let us know if you have any special needs: A/V, dietary restrictions, etc.
Contact: sara.bradley@comcast.net